The Information Clause

Rules for processing personal data of event participants by IDG POLAND S.A. in the case of shared data

Information clause in the event of data control
Dear Sirs: 
We are very pleased that you have decided to sign up for the Conference co-organized by the Partners who are:

  1. International Data Group Poland S.A. with its registered office in Warsaw, ul. Twarda 18, 00-105 Warsaw, entered in the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, XII Commercial Division of the National Court Register, under number: 0000156196 hereafter Joint Controller 1
  2. Conference Partners:
    • Lion Environmental sp. z o.o. with its registered office in ul. Ratuszowa 11, 03-450 Warszawa, NIP: 1133011227, contact details: T: +48 881 331 080, Email: [email protected]
  3. Please be advised that the above-mentioned entities (hereinafter jointly referred to as the "Organizers" or each individually the "Organizer"), act in connection with the service organization as joint controllers of your, as Service Recipients, data.
  4. Your Personal Data will be processed by Joint Controllers in order to:
    • enter into and implement the contract, respond to your inquiries, contact you after the event - processing in this respect is necessary to implement the contract made with you on the basis of Article 6.1 (b) of the GDPR for the duration of the Contract with the Service Recipient and until expiration of the time limits for seeking claims;
    • consider your complaints on the basis of Article 6.1 (c) of the GDPR for one year after expiration of the statutory warranty period or complaint settlement;
    • pursue claims related to the contract with you on the basis of Article 6.1 (f) of the GDPR where the legitimate purpose is to recover amounts receivable until final conclusion of proceedings, including enforcement proceedings;
    • archive payment documents on the basis of Article 6.1 (c) of the GDPR until expiration of the limitation period for tax liabilities;
    • carry out marketing activities for our own products and services without the use of electronic communication means on the basis of Article 6.1 (f) of the GDPR,
    • If you give a separate, voluntary consent, withdrawable at any time, to the Organizers or a selected Organizer, your data with regard to e-mail address may also be processed for the purpose of sending offers of that Organizer (we have provided an appropriate check box at the bottom of the registration form).
  5. We may transfer the data to recipients, i.e.: entities that enable remote payment transactions; banks where settlements are needed; government agencies or other entities authorized under law; entities supporting us in our operations at our request, in particular suppliers of external systems supporting our operations.
  6. Provision of personal data is a condition for the entry into a contract, and failure to do so will result in our refusal to enter into a contract. By registering for our event and selecting the appropriate participation options, you enter into a contract with us which provides the basis for our activities.
  7. You have the right to access, rectify or add your personal data, and in cases provided for by law, request data erasure, limited processing or data transfers, object to data processing or submit a complaint to the supervisory agency, i.e. President of the Office for Personal Data Protection. Despite a request to erase personal data, withdrawal of the consent to personal data processing, an objection to personal data processing, the Organizer will not be required to erase personal data to the extent the processing is necessary: to exercise the right to freedom of expression and information, or to fulfill a legal obligation requiring personal data processing by the Organizer, or to perform a task carried out in the public interest, or archival purposes in the public interest or for statistical purposes, if data erasure would prevent or seriously hinder pursuit of the purposes of such processing, or to establish, seek or defend claims.
  8. Personal data processed for marketing purposes will be processed until you object.
  9. Since as Organizers we operate on the basis of joint control, in accordance with Article 26 of Regulation 2016/679, we have signed an appropriate agreement. Each of the Organizers exercises due care to ensure secure processing of your data and you can approach either of them with any questions. We have clearly divided our responsibilities.
  10. In connection with Order execution, Joint Controller 1, i.e. IDG, is responsible for providing Data Subjects with the information in accordance with Articles 13 and 14 of the GDPR.
  11. Joint Controller 1 is responsible for data collection, storage and secure transfer to Joint Controller 2, i.e. Conference Partner or Partners.
  12. Joint Controller 2 is responsible for secure receipt, processing and storage of Participants' personal data supplied to him by Joint Controller 1.
  13. Each of the Joint Controllers is responsible for enabling the exercise of Participant's rights with regard to personal data protection. It is up to the Participant to choose the Joint Controller to whom to address a request. If the Participant makes a request from one of the Joint Controller, that Joint Controller agrees to immediately inform the other Joint Controller of the request and call for its execution.
  14. The Parties establish a common contact point to be contacted by the Participant regarding protection of his Personal Data by email: [email protected] or in writing to the address of IDG Poland S.A. provided in Section 1 above.
  15. Joint Controller 1 is responsible for handling entries for the Conference, and managing Participants’ registration and services prior to the event.
  16. Joint Controller 2 is responsible for preparation of the service in terms of content, preparation of materials, or supply of Conference Materials and for substantive support for Participants after service delivery.
  17. In order for Joint Controller 2 to carry out his obligations, Joint Controller 1must provide Participants’ personal data.
  18. Joint Controller 2, i.e. Conference Partner or Partners, are responsible for ensuring that the content and method of communication with Participants after receipt a secured file with Participants’ data from IDG comply with the applicable laws, in particular provisions of the Act on the Provision of Services by Electronic Means of 18 July 2002, the Telecommunications Law Act of 16 July 2004 and provisions of Regulation (EU) 679/2016 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC. The Conference Partner is solely responsible for the use of the Participants' Personal Data provided to him.
  19. Specific terms of the arrangements between the Joint Controllers are available at the registered office of Joint Controller 1.